職位描述
JOB PURPOSE 工 作 目 的The proposed scope of responsibilities for this assistant is to provide administrative and logistic support to China Legal VP, the Chief IP Counsel and the China Legal team.DUTIES & RESPONSIBILITES 主 要 職 責1. China Legal VP Support?Support secretarial duties as per line manager’s request;?Manage VP’s calendars and appointment schedules, accommodate the meeting conflicts?Arrange VP’s travel plans and itineraries, apply for visa, book the flight/hotel, ground transportation etc.?Claim the expense in time, track the approval status2. Dept Support?Organize the internal team meetings / workshops, book meeting room, set up IT equipment, compile the meeting slides, etc.?Manage team calendars, work-from-home arrangement and leave applications?Manage team’s office supplies and IT equipment?Collect billings for lawyer’s review and apply for PR/PO, contact vendors to issue invoices, prepare relevant summary report?Prepare and send new colleague announcement, arrange employee orientation, provide useful information?Maintain and update department pages, update contract templates in legal Nucleus?Keep the Contract Seals / Legal Rep Seals responsibly, ensure all the applicants comply with the seal use policy strictly?Be responsible for sponsorship e-approval system, contract management system, deliver the contracts to BU applicants?Serve as point of contact of Legal Dept for e-mails. Phone calls or walk-in clients3. IP teams support & others ?Support secretarial duties as per IP leader’s request?Book the ground transportation for IP leader’s travel?Submit expense claim for IP BJ teams to scan center?Register external visitors?Visa application for Global visitors?Apply the company chop and GM’s signature for the litigation materials?Provide support to other department Projects. Other job responsibilities to be assignedJOB REQUIREMENTS 工 作 要 求 ?Bachelor’s degree or above?At least 5 years related working experience in senior executive’s support, MNC/law firm experience preferred?Strong sense of integrity, self-motivated, diligent, team player and a fast learner ?Chinese native speaker, with good spoken and written English ?Proficient in MS Office (Word, Excel and PowerPoint)
